Control Financials and Documents

Whether in the office or at home, organising financial records can be a struggle. Making sure your records are organized reduces stress and allows you to compare expenses or find a receipt. It also improves customer service by allowing employees to easily access their documents that result in faster responses and better compliance.

The first step is to gather all the papers you have. Check your kitchen counters, entryway tables and desks for home office workstations, car trunks, garages and any other places where papers tend to accumulate. Clear the clutter by throwing away items that are not needed, such as catalogs, product manuals or bills. Create categories to sort and organize your remaining documents. For example, a „To Pay“ category could include an array of invoices that need to be paid with an online payment or a check. A „To Read“ category might include items that require an instant review, and can then be shredded or filed after reading. A „Needs Actions“ category is for items that require immediate attention, for example, charges from credit cards and insurance claims.

After organizing your files, think about the storage options available to you. Physical methods include using a filing cabinet or binders, or storing files in offsite storage facilities. Digital methods typically rely on an industry-specific document management software that offers a single, central location to store and organize documents. These solutions offer strong security by providing an individualized control over who is able to access and modify information. They also provide audit trails to page ensure transparency and accountability.